How to share and collaborate with a encrypted file

Step 1: Access the File

Locate the encrypted file in your OneDrive/SharePoint that you wish to share.

Step 2: Click on Share

Right-click on the file and select FenixPyre -> Share option from the menu. You will be redirected to the sharing window.

Step 3: Configure Sharing Settings

In the sharing window that appears, you will have several options:

• Select Share Link Type:

  • Anyone with the link: Anyone with the link can access the file. (Use this option with caution, as it is less secure.)

  

  • People within your Organization: Only people within your organization can access the file .

  

  • Specific People: Only the people you specifically invite can access the file.

  

Choose the level of access you want to grant for each of the Share link type for more granular control:

Set Permissions:

• View: Allows recipients to view the file .

• Edit: Allows recipients to view and make changes to the file .

Step 4: Access Advanced Settings

To access advanced settings, click on Advanced Settings or More Options within the sharing window:

• Set Expiry Date: Choose an expiry date for the shared link, after which the link will no longer be valid.
• Enable/Disable Downloading:

  • Enable Downloading: Allow recipients to download the decrypted version of the file .

  • Disable Downloading: Prevent recipients from downloading the decrypted version of the file.

  

Step 5: Save Your Settings

Click the Save button to apply the sharing settings and confirm your configuration. The recipients will receive an email with a link to access the shared file.

Step 6: Accessing and Editing the Shared File

To view or edit the shared file:

1. Copy the Shared Link: Once you have saved the sharing settings, copy the shared link provided in the sharing confirmation window or email notification.

2. Open in New Tab: Open a new tab in your web browser and paste the copied link into the address bar. Press Enter to navigate to the shared file.

3. View or Edit: Depending on the permissions set:

   • View: You will be able to view the file content.

   • Edit: You will be able to view and make changes to the file.

Note: Ensure that all collaborators have the necessary FenixPyre permissions to view or edit the encrypted content. If any issues arise, verify their access levels or consult your IT support team.

For more detailed instructions on how recipients can open a file from a shared link, please refer to our How to Open a File from a Shared Link page.

Additional Tips

• Secure Sharing: Always verify the recipients' email addresses and permissions to ensure your encrypted data remains secure.

• Expiration and Revocation: Regularly review and update permissions and access settings to maintain security.