# User Policies

## What is a User Policy?

User policies are essential guidelines for managing permissions and access controls within an organization, making it easier to manage specific users or groups. They are crucial for defining access rules, permissions, and specifying applications that can access encrypted files through FenixPyre. A user policy generally includes two main components:

{% stepper %}
{% step %}

### Policy Rules

A policy may include multiple rules, such as user permissions, application controls, and endpoint settings.

{% hint style="info" %}
Read more about [Policy Rules](/fenixpyre-for-admins/admin-dashboard/user-policies/policy-rules-guide.md)
{% endhint %}
{% endstep %}

{% step %}

### Users and Groups

A policy can be assigned to one or more users or groups. Without any users, the policy remains in a **DRAFT** state. Once a user is added, the policy moves to a **PUBLISHED** state.
{% endstep %}
{% endstepper %}

## Default Policy

Upon onboarding to FenixPyre, a default policy is automatically generated. This policy is applied to all users within your organization. It includes default values for all rules and settings. If you wish to streamline permission settings for your entire organization, you can modify the default policy, which will subsequently apply to all users.

## **Custom Policies**

Organizations can create numerous custom policies to tailor permissions by team. For instance, an "HR Policy" can restrict file-sharing capabilities for the HR team, while an "IT Policy" might offer extensive permissions aligned with their responsibilities. Custom policies are specifically designed to override default settings to meet organizational needs more effectively.

This structured approach aids in managing permissions systematically, ensuring each group only has access to the resources necessary for their functions.

#### Policy Ranking and Conflict Resolution

When a user is subject to multiple policies, a ranking system is employed to determine which rules take precedence. Policies are prioritized based on their rank; in the event of conflicting rules, the setting from the highest-ranking policy is used.

**Protected Folders**

For protected folders, all folders specified across policies are combined and incorporated into the final user policy. This ensures comprehensive protection without losing individual policy settings.

## Configure a User Policy

{% tabs %}
{% tab title="Default Policy" %}

<figure><img src="/files/wyaS41SaiuAh9zs5bpAX" alt=""><figcaption><p>Modifying a Default Policy</p></figcaption></figure>

1. Visit User Policies tab
2. Click on Default Policy
3. Scroll through the rule on left sidebar
4. Modify the rule and click on Save
   {% endtab %}

{% tab title="Custom Policy" %}

<figure><img src="/files/XAHTGfBBA7x4xIwB4VHi" alt=""><figcaption><p>Configure Custom Policy</p></figcaption></figure>

1. Visit User Policy tab on dashboard.
2. Click on add a Custom Policy.
3. Search or scroll through the rule on left sidebar
4. Modify the rules required
5. Visit Users tab and select Users and Groups required
6. Save the User Policy
   {% endtab %}

{% tab title="Change Order" %}

<figure><img src="/files/aXZ4jWMZu5O89qPZjLxg" alt=""><figcaption><p>Changing Policy Rule</p></figcaption></figure>

1. Click on the selector next to a custom policy
2. Drag to the new position for the policy
3. Confirm the dialog box.
   {% endtab %}
   {% endtabs %}

## Policy Rules Guide

<table data-view="cards"><thead><tr><th></th><th data-hidden data-card-cover data-type="files"></th><th data-hidden data-card-target data-type="content-ref"></th></tr></thead><tbody><tr><td>Learn how to configure Protected Folders</td><td><a href="/files/CreCxTFBCEjK1Q8YfPP3">/files/CreCxTFBCEjK1Q8YfPP3</a></td><td><a href="/pages/jwkTtKkj2lymqahw2BIp#protected-folders">/pages/jwkTtKkj2lymqahw2BIp#protected-folders</a></td></tr><tr><td>Learn how to configure User Permissions</td><td><a href="/files/ki5FSLg0hdGnNa05z9A1">/files/ki5FSLg0hdGnNa05z9A1</a></td><td><a href="/pages/jwkTtKkj2lymqahw2BIp#user-permissions">/pages/jwkTtKkj2lymqahw2BIp#user-permissions</a></td></tr><tr><td>Learn how to manage User Applications</td><td><a href="/files/CzVFWENyXEao3ecUCpN3">/files/CzVFWENyXEao3ecUCpN3</a></td><td><a href="/pages/jwkTtKkj2lymqahw2BIp#user-applications">/pages/jwkTtKkj2lymqahw2BIp#user-applications</a></td></tr><tr><td>Learn how to manage Endpoint Settings</td><td><a href="/files/48tlLUBigA4Z5cThCUDl">/files/48tlLUBigA4Z5cThCUDl</a></td><td><a href="/pages/jwkTtKkj2lymqahw2BIp#endpoint-settings">/pages/jwkTtKkj2lymqahw2BIp#endpoint-settings</a></td></tr><tr><td>Learn about File Settings</td><td><a href="/files/fmKNXn3jCwbnoANUEUOo">/files/fmKNXn3jCwbnoANUEUOo</a></td><td><a href="/pages/jwkTtKkj2lymqahw2BIp#file-settings">/pages/jwkTtKkj2lymqahw2BIp#file-settings</a></td></tr><tr><td>Learn about Advanced Settings</td><td><a href="/files/EELYfPfB7lelvgDgBSMX">/files/EELYfPfB7lelvgDgBSMX</a></td><td><a href="/pages/jwkTtKkj2lymqahw2BIp#advanced-settings">/pages/jwkTtKkj2lymqahw2BIp#advanced-settings</a></td></tr></tbody></table>


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