# What's new in Share Settings?

Share Settings UI Update

We've completely redesigned the Share Settings interface to make it more intuitive, organized, and easier to use. Here's what's new:

### What's New

#### 🎯 Multi-Page Navigation

**Old Experience:** All settings were displayed on a single, scrollable page, which could feel cluttered when managing multiple settings.

**New Experience:** Settings are now organized across dedicated pages, making it easier to focus on one task at a time:

* **Main Page**: Access level selection and quick actions
* **Users Page**: Manage who has access with advanced filtering
* **Invitation Page**: Add new users with a streamlined interface
* **Advanced Settings Page**: Configure link expiry and download permissions

Each page slides smoothly into view, providing a cleaner, more organized experience.

#### 📻 Access Level Selection Redesign

**Old Experience:** Access levels were selected through a dropdown menu, requiring clicks to see available options.

**New Experience:** Access levels (Public, Organization, Restricted Access) are now displayed as **radio button cards** that you can see at a glance. Each card shows:

* An icon representing the access type
* A clear title and description
* Permission type selector (Viewer/Editor) that appears when selected
* For Restricted Access, a "Manage Access" button to view the user list

This makes it immediately clear what options are available and what's currently selected.

<div><figure><img src="/files/WkIwcnpC0kbVyf5OZ4F9" alt="" width="494"><figcaption><p>Old UI</p></figcaption></figure> <figure><img src="/files/u9yHQuhBd2aNeShdf54f" alt="" width="492"><figcaption><p>New UI</p></figcaption></figure></div>

#### 💾 Auto-Save Feature

**Old Experience:** You had to click a "Save" button at the bottom to apply your changes. If you forgot to save, your changes would be lost.

**New Experience:** All changes are **automatically saved** after a brief delay (1 second). You'll see:

* A loading strip at the bottom of the modal while saving
* A success notification when settings are saved
* No need to remember to click "Save"

This ensures your changes are always preserved and reduces the risk of losing your work.

#### 👥 Enhanced User Management (Restricted Access)

**Old Experience:** Users with access were displayed in a scrollable list on the main page, mixed with all other settings.

**New Experience:** User management now has its own dedicated page with powerful features:

**Filter Tabs**

Three tabs to quickly find specific users:

* **All**: View everyone with access
* **Editors**: See only users who can edit (plus the owner)
* **Viewers**: See only users with view-only access

**Enhanced Search**

* Click the search icon to expand a search bar
* Search users by email address in real-time
* Works across all filter tabs
* Press Escape or click outside to close

**Streamlined Actions**

* **Add Users** button in the footer to invite new people
* Hover over users to reveal a remove button
* Select multiple users to remove them in bulk
* Clear visual indicators showing who's selected

<div><figure><img src="/files/jBIy6sQjmHYXOCCssYES" alt="" width="491"><figcaption><p>Old UI</p></figcaption></figure> <figure><img src="/files/Cme8rereZ6g7Id59CaHt" alt=""><figcaption><p>New UI</p></figcaption></figure></div>

#### 🔒 Advanced Settings Slider

**Old Experience:** Advanced settings appeared at the bottom of the same page when you clicked "Show advanced settings," pushing all content down.

**New Experience:** Advanced settings now open in a **separate slider page** that slides in from the right. This provides:

* More space to focus on advanced options
* Clear visual separation from basic settings
* A back button (←) to return to the main page
* Dedicated sections for Link Expiry and Allow Decrypted Download

<div><figure><img src="/files/TBDT7AoDRxzckgXA3tUI" alt="" width="493"><figcaption></figcaption></figure> <figure><img src="/files/wmNIDh4VKAw3gf0qejS1" alt="" width="487"><figcaption></figcaption></figure></div>

#### 📧 Streamlined Email Input (Restricted Access)

**Old Experience:** Adding users to restricted access was done through a separate section on the main page.

**New Experience:** When you select Restricted Access, an **email input field appears at the top** of the main page:

* Type or paste email addresses to search for users
* Select users from the dropdown results
* The invitation page automatically opens when you add an email
* Seamless flow from selection to invitation

<div><figure><img src="/files/id5PfYtrHwciPDoKxHPN" alt="" width="490"><figcaption></figcaption></figure> <figure><img src="/files/JTAu2RNf0PTFKklYJDcT" alt="" width="488"><figcaption></figcaption></figure></div>

#### 🎨 Improved Footer Actions

**Old Experience:** The footer had a "Show/Hide advanced settings" toggle and a "Save" button, with an optional "Disable link" button.

**New Experience:** The footer now adapts based on which page you're on:

**Main Page Footer**

* **Settings** button: Opens advanced settings
* **Enable Link** / **Disable Link** button: Toggle link status with clear visual feedback
* **Copy Link** button: Quick access to copy your share link

**Other Pages**

* **Users Page**: Shows "Add Users" button
* **Invitation Page**: Shows "Send Invite" button
* **Advanced Settings Page**: Clean footer with just a back button context

This contextual design ensures you always see the most relevant actions for your current task.

#### ⚠️ Better Status Warnings

**Old Experience:** Link status issues weren't always prominently displayed.

**New Experience:** If your link is disabled or expired, a **warning banner** appears above the footer with:

* Clear messaging about the issue
* For expired links: "The link has expired. Please update the expiry date to keep using the link."
* For disabled links: "The link is disabled. Please enable it to keep using the link."
* Clickable text to quickly navigate to the fix

<figure><img src="/files/g9abOpFUrKo0rXcjlWEg" alt="" width="488"><figcaption></figcaption></figure>

#### 📝 Enhanced Invitation Page

**Old Experience:** Adding users had limited feedback and validation.

**New Experience:** The invitation page now includes:

**Real-Time Email Validation**

* **Valid emails**: Added successfully with no errors
* **Invalid format**: Shows "This is not a valid email address"
* **Domain restrictions**: Alerts you if the email domain isn't allowed
* **Already added**: Shows if the user already has access
* Visual highlighting with tooltips on hover for errors

**Optional Invitation Message**

* Add a personal message (up to 200 characters)
* Character counter with visual feedback (orange at 80%, red at limit)
* Note: Not available for CMMC connectors

**Improved Flow**

* After sending invites, you're automatically taken to the Users page
* See your newly added users immediately

### Summary of Key Improvements

| Feature               | Old UI                 | New UI                               |
| --------------------- | ---------------------- | ------------------------------------ |
| **Layout**            | Single scrollable page | Multiple dedicated pages             |
| **Access Selection**  | Dropdown menu          | Radio button cards                   |
| **Saving**            | Manual save button     | Auto-save                            |
| **User Management**   | Inline list            | Dedicated page with search & filters |
| **Advanced Settings** | Expandable section     | Slider page                          |
| **Footer Actions**    | Static buttons         | Contextual based on page             |
| **Status Warnings**   | Basic alerts           | Prominent warning banners            |
| **Email Input**       | Separate section       | Inline on main page (restricted)     |

### What Stays the Same

* Access from the Settings icon (⚙️) on the "Shared by me" page
* Three access levels: Public, Organization, and Restricted Access
* Permission types: Viewer and Editor
* Advanced settings options: Link Expiry and Allow Decrypted Download
* Owner permissions and restrictions

### Getting Started with the New Interface

The new design is intuitive and guides you through each task naturally. Key tips:

1. **No need to save manually** - all changes are auto-saved
2. **Use the back button** to navigate between pages
3. **Watch for warning banners** at the bottom for important alerts
4. **Use search and filters** on the Users page to find people quickly
5. **Hover over items** to reveal additional actions

We believe these improvements will make managing your share settings faster, clearer, and more enjoyable!


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