What's new in Share Settings?

Share Settings UI Update

We've completely redesigned the Share Settings interface to make it more intuitive, organized, and easier to use. Here's what's new:

What's New

🎯 Multi-Page Navigation

Old Experience: All settings were displayed on a single, scrollable page, which could feel cluttered when managing multiple settings.

New Experience: Settings are now organized across dedicated pages, making it easier to focus on one task at a time:

  • Main Page: Access level selection and quick actions

  • Users Page: Manage who has access with advanced filtering

  • Invitation Page: Add new users with a streamlined interface

  • Advanced Settings Page: Configure link expiry and download permissions

Each page slides smoothly into view, providing a cleaner, more organized experience.

📻 Access Level Selection Redesign

Old Experience: Access levels were selected through a dropdown menu, requiring clicks to see available options.

New Experience: Access levels (Public, Organization, Restricted Access) are now displayed as radio button cards that you can see at a glance. Each card shows:

  • An icon representing the access type

  • A clear title and description

  • Permission type selector (Viewer/Editor) that appears when selected

  • For Restricted Access, a "Manage Access" button to view the user list

This makes it immediately clear what options are available and what's currently selected.

Old UI
New UI

💾 Auto-Save Feature

Old Experience: You had to click a "Save" button at the bottom to apply your changes. If you forgot to save, your changes would be lost.

New Experience: All changes are automatically saved after a brief delay (1 second). You'll see:

  • A loading strip at the bottom of the modal while saving

  • A success notification when settings are saved

  • No need to remember to click "Save"

This ensures your changes are always preserved and reduces the risk of losing your work.

👥 Enhanced User Management (Restricted Access)

Old Experience: Users with access were displayed in a scrollable list on the main page, mixed with all other settings.

New Experience: User management now has its own dedicated page with powerful features:

Filter Tabs

Three tabs to quickly find specific users:

  • All: View everyone with access

  • Editors: See only users who can edit (plus the owner)

  • Viewers: See only users with view-only access

Enhanced Search

  • Click the search icon to expand a search bar

  • Search users by email address in real-time

  • Works across all filter tabs

  • Press Escape or click outside to close

Streamlined Actions

  • Add Users button in the footer to invite new people

  • Hover over users to reveal a remove button

  • Select multiple users to remove them in bulk

  • Clear visual indicators showing who's selected

Old UI
New UI

🔒 Advanced Settings Slider

Old Experience: Advanced settings appeared at the bottom of the same page when you clicked "Show advanced settings," pushing all content down.

New Experience: Advanced settings now open in a separate slider page that slides in from the right. This provides:

  • More space to focus on advanced options

  • Clear visual separation from basic settings

  • A back button (←) to return to the main page

  • Dedicated sections for Link Expiry and Allow Decrypted Download

📧 Streamlined Email Input (Restricted Access)

Old Experience: Adding users to restricted access was done through a separate section on the main page.

New Experience: When you select Restricted Access, an email input field appears at the top of the main page:

  • Type or paste email addresses to search for users

  • Select users from the dropdown results

  • The invitation page automatically opens when you add an email

  • Seamless flow from selection to invitation

Old Experience: The footer had a "Show/Hide advanced settings" toggle and a "Save" button, with an optional "Disable link" button.

New Experience: The footer now adapts based on which page you're on:

Main Page Footer

  • Settings button: Opens advanced settings

  • Enable Link / Disable Link button: Toggle link status with clear visual feedback

  • Copy Link button: Quick access to copy your share link

Other Pages

  • Users Page: Shows "Add Users" button

  • Invitation Page: Shows "Send Invite" button

  • Advanced Settings Page: Clean footer with just a back button context

This contextual design ensures you always see the most relevant actions for your current task.

⚠️ Better Status Warnings

Old Experience: Link status issues weren't always prominently displayed.

New Experience: If your link is disabled or expired, a warning banner appears above the footer with:

  • Clear messaging about the issue

  • For expired links: "The link has expired. Please update the expiry date to keep using the link."

  • For disabled links: "The link is disabled. Please enable it to keep using the link."

  • Clickable text to quickly navigate to the fix

📝 Enhanced Invitation Page

Old Experience: Adding users had limited feedback and validation.

New Experience: The invitation page now includes:

Real-Time Email Validation

  • Valid emails: Added successfully with no errors

  • Invalid format: Shows "This is not a valid email address"

  • Domain restrictions: Alerts you if the email domain isn't allowed

  • Already added: Shows if the user already has access

  • Visual highlighting with tooltips on hover for errors

Optional Invitation Message

  • Add a personal message (up to 200 characters)

  • Character counter with visual feedback (orange at 80%, red at limit)

  • Note: Not available for CMMC connectors

Improved Flow

  • After sending invites, you're automatically taken to the Users page

  • See your newly added users immediately

Summary of Key Improvements

Feature
Old UI
New UI

Layout

Single scrollable page

Multiple dedicated pages

Access Selection

Dropdown menu

Radio button cards

Saving

Manual save button

Auto-save

User Management

Inline list

Dedicated page with search & filters

Advanced Settings

Expandable section

Slider page

Footer Actions

Static buttons

Contextual based on page

Status Warnings

Basic alerts

Prominent warning banners

Email Input

Separate section

Inline on main page (restricted)

What Stays the Same

  • Access from the Settings icon (⚙️) on the "Shared by me" page

  • Three access levels: Public, Organization, and Restricted Access

  • Permission types: Viewer and Editor

  • Advanced settings options: Link Expiry and Allow Decrypted Download

  • Owner permissions and restrictions

Getting Started with the New Interface

The new design is intuitive and guides you through each task naturally. Key tips:

  1. No need to save manually - all changes are auto-saved

  2. Use the back button to navigate between pages

  3. Watch for warning banners at the bottom for important alerts

  4. Use search and filters on the Users page to find people quickly

  5. Hover over items to reveal additional actions

We believe these improvements will make managing your share settings faster, clearer, and more enjoyable!

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